SSM’s Corporate Information Supply Portal
About SSM's Corporate Information Supply Portal by Service Provider
SSM's corporate information supply portal is a portal provided by service provider (SP) appointed by SSM to deliver company and business information or products for customers online. The fee for each product/ information provided is based on the fee under schedule (Regulation 8), companies regulations 2017.
(1) Company Profile
A current report that contains basic information of a company, (such as company name, company number, incorporation date, company type, company status, registered address, business address and nature of business), share capital, directors/officers, shareholders, charges (if any) and financial information.
(2) Financial Comparison
A comparative information on the audited financial statements of a company. Comparisons can be made for 2 years, 3 years, 5 years and 10 years.
(3) Financial Historical
Company information that displays a comparison of audited financial statement information for a company.
The comparison can be made for 2 years based on the year selected by the customer.
(4) Attestation of Company Good Standing (ACGS)
ACGS is a document issued by SSM to confirm the existence of a company and to verify that it hasmet the statutory requirements by the Companies Act 2016 (Act 777).
Below are the criteria for the requirements of ACGS to a company:
a) The company has been incorporated for at least 18 months from the date of the ACGS;
b) The company has lodged its latest Annual Return and Audited Financial Statements or its latest Exempt Private Company (EPC) certificate;
c) The company’s status is ‘existing’ and is not in the process of being wound or struck off or dissolved;
d) The company is not dormant;
e) The company has a registered address;
f) The company or its directors do not have any outstanding compound with SSM; and
g) The company or its directors do not have any pending prosecution case with SSM
(5) Digitally Certified True Copy Document
A digitally certified true copy document is a certified document provided to the public in relation to a copy of document image lodged to SSM. These documents have been digitally certified as true copy by POS Digicert Sdn Bhd (457608-K) a company authorised as a ‘Certification Authority’ in Malaysia under Section 8, the Digital Signature Act 1997 and the Digital Signature Regulations 1998.
(6) Certificate of Incorporation/ Registration of a Company
Under the Companies Act 2016, a notice of incorporation of a company will be issued to a customer after incorporation. However, a certificate of incorporation/registration of a company can be supplied if it is requested by the customer.
(7) Certificate of Change of Company Name
Under the Companies Act 2016, a notice to certify the change of company name will be issued to the customer after the changes have been made. However, a certificate of change of company name can be supplied if it is requested by the customer.
(8) Certificate of Conversion of Company
Under the Companies Act 2016, a notice to certify the conversion of a company will be issued to the customer after the conversion has been made. However, a certificate of conversion can be supplied if it is requested by the customer.
(9) Particulars of Directors/ Officers
An information extracted from Form 49 (Return giving particulars in Register of Directors, Managers and Secretaries and changes of particulars) under the Companies Act 1965 and Section 58 (Notification of change in the Register of Directors, Managers and Secretaries) under the Companies Act 2016 which has been lodged by customers in SSM.It consists of three segments i.e. the company’s basic information, the company’s current director’s / officer’s information and previous information of the company’s directors / officers for the last 15 years.
(10) Particulars of Registered Address
An information extracted from Section 46 (Notification for change in the registered address) under the Companies Act 2016 which has been lodged by customers to SSM. It consists of two segments i.e. basic company information including the company's most recent registered address and changes of registered address information beginning 31 January 2017.
(11) Particulars of Share Capital
An information extracted from Section 78 (Return of allotment of shares) under the Companies Act 2016 which has been lodged by customers to SSM. It contains basic information and share details of a company based on the ten date of the latest Return of Allotment of Shares (ROA) lodged with SSM.
(12) Particulars of Shareholder
An information extracted from Section 51 (Notification of changes in the Register of Members) under the Companies Act 2016 which has been lodged by customers in SSM. It contains basic information and changes of shareholding of a company based on the ten date of the latest changes in shareholding lodged with SSM.
(13) Particulars of Company Secretary
Particulars of company secretary contain the company's basic information, current company secretary information and previous company secretary information.
(14) Audit Firm Profile
This product describes the information of a firm of auditors registered with SSM which contains details about of the firm's auditor, branch of the firm's auditor, current auditor and information of previous auditor.
(15) Company Charges
An information of the latest charges containing company name, company number, charge number, name of chargee, address charge, charge status, charge amount, date of charge and date of release (if any).
(16) Personal Involvement in Companies
Information relating to an individual’s involvement as a director, shareholder, secretary, auditor or liquidator in any company through a search of MyKad, Passport No, Old IC, Police ID or Army ID.
(17) Company Listing
A company information is extracted based on customer’s preferences. The four packages offered for company listing are as follow:
a) Package A contains a list of companies including company’s basic information, company’s registered address, company’s business address and company’s business code information;
b) Package B contains a list of companies including company’s basic information, company’s directors/officers, company’s shareholders and company’s share capital information;;
c) Package C contains a list of companies including company’s basic information and company financial statement information; and
d) Package D contains a list of companies including company’s basic information and company’s charges information.
Company information data will be supplied in bulk in Excel format.
Information relating to an individual’s involvement as a director, shareholder, secretary, auditor or liquidator in any company through a search of MyKad, Passport No, Old IC, Police ID or Army ID.
(19) Shareholder Listing and Analysis
This information displays the percentage of the company’s shares held by citizens, Malays & natives; citizens, non-Malays & non-natives; non-citizens; bodies corporate controlled by citizens, Malays & natives; bodies corporate controlled by citizens, non Malays & non-natives and bodies corporate controlled by non citizens.
Consists of three segments namely the company’s basic information, the company’s current shareholders information and analysis of shareholding information.
(20) Business Profile
A report which contains the latest information about a business (such as business name, registration number, registration date, registration expiry date, business form, business status, business address, business type , business branch information (if any)) ,information of the current and previous owner.
(21) Copy of a Business Registration Certificate
A copy of business registration certificate can be provided if there is an application by the customer.
(22) Business Expiry Confirmation Letter (BECL)
A business termination letter is a supporting document confirming the expiry status of a business registration. The status of the business registration must already be expired at the time the application is made regardless of the duration of the expiry date and the letter can be purchased by anyone.
B. Additional Information
C. Helpdesk
- For further enquiries on XCESS Portal, kindly contact:
SSM Customer Care (SSMCC):
Tel:
03-7721 4000
E-mail : enquiry[at]ssm.com.my
Alamat:
MENARA SSM@SENTRAL
No 7, Jalan Stesen Sentral 5
Kuala Lumpur Sentral
50623 Kuala Lumpur.